Zero Records Lost
SOC 2 Compliant
37 Years in Business
You moved to a new platform. The old one is still running. It has to be, because the data inside it is subject to audit, retention, legal hold, and migrating all of it was too expensive, too risky, or never finished.
So, the legacy system stays on. And it keeps costing you.
It’s not just a line item. A system you can’t turn off carries real, compounding exposure:
staffing, hardware, software maintenance, licensing, and power, year after year, for a system that no one uses day to day.
when the software or hardware goes end-of-life, you’re one failure away from unbudgeted emergency spend, with no vendor to call. Unsupported systems also need to be isolated to protect against unfixed vulnerabilities.
an aging system may no longer meet HIPAA, federal, or state retention requirements.
the people who understood the system have moved on. If it breaks, who fixes it?
The instinct is to move the data, either into the new system or into a separate database with custom queries built on top. Both sound clean. Neither is.
Migrating data is complex and error-prone. It demands deep knowledge of both the old and new databases, knowledge that often left with the staff who built the system. And moving the raw data isn’t enough on its own. A row of data means nothing without the business logic that turns it into a readable report, and that logic doesn’t come along in a migration. It has to be rebuilt from scratch.
Then there’s the audit. Depending on your quality controls, someone has to validate anywhere from 10% to 100% of every migrated record before the data is trusted and usable. That’s months of work before anyone can rely on it.
A simpler approach: capture the output, not the database
OCIE takes a different path. Instead of migrating the underlying database, we capture the reports and documents the legacy system already produces, with the business logic already applied.
Here’s how it works. Your legacy system generates its outputs one final time and sends them to OCIE. During upload, every report and document is indexed for fast retrieval, assigned security permissions and a retention period (permanent, if you need it), and stored in a secure, read-only archive. Then the legacy system gets unplugged for good.
Your team keeps full access. They can search, view, and retrieve any record on demand. And with OCIE’s built-in extraction tools, they can pull data out of those archived reports to build new outputs, spreadsheets, queries, whatever they need, without the original system ever running again.
No need to understand, map, or rebuild the legacy database.
The reports arrive already formatted and readable, because the legacy system produced them.
Nothing to validate row by row. The output is the record.
Your team isn’t dropped into an unfamiliar database environment.
OCIE meets HIPAA requirements for access, audit, integrity, transmission, and device security. Sensitive data stays protected and controlled.
No more support contracts, license renewals, or 2 a.m. failures on a system nobody owns anymore.
It’s archived and fully searchable. Nothing is discarded. You set the retention period, including permanent.
Yes. Records are stored read-only and immutable, with full audit trails, access controls, and retention enforcement built in.
It depends on the system, but capturing outputs is dramatically faster than a full migration because there’s no database to map or business logic to rebuild. Give us a scope, and we can provide a timeline.
OCIE’s extraction tools let your team build new outputs from archived reports anytime, no legacy system required, and no additional fees.
See exactly how OCIE would capture and archive your legacy data, using your systems and your reports, in a 30-minute demo.
No commitment required. Most demos take 30 minutes.
Making Information Work for You. A product of Donnell Systems, Inc.
130 S. Main St., Suite 375
South Bend, IN 46601
1-(574)-232-3784
[email protected]
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